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Data Protection

School Data Protection Officer: The Data Protection Officer, Cheshire West and Chester Council
HQ, 58 Nicholas Street
, Chester, Cheshire, CH1 2NP

School Data Protection Lead: Mrs Kathryn Magiera. Email: [email protected].  Telephone: 01606 288128

Privacy Notice - General Data Protection Regulation 2020: How we use your information

We at Witton Church Walk CE Aided Nursery & Primary School process personal information relating to our pupils and may receive information about them from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service. We hold this personal data to:

  • Support our pupils’ learning
  • Monitor and report on their progress
  • Provide appropriate pastoral care
  • Assess the quality of our services and protect their vital interests

Information about our pupils that we hold will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as ethnic group, welfare of children, any special educational needs they may have as well as relevant medical information.

We will not give information to anyone outside the school without your consent unless the law and our policies allow us to. We may pass on personal information for child protection reasons or to other relevant agencies or partners.

We are required by law, to pass certain information about our pupils to our Local Authority (LA) and the Department for Education (DfE).

The information we process is used in various applications, further details of which are available on your child's data processing consent form.

DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the General Data Protection Regulation 2018.

Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

Please ensure you read our Data Protection Policy available on the school website.

For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract

 For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received

If you require more information about how the LA and/or DfE store and use this data please go to the following websites; http://www.cheshirewestandchester.gov.uk/default.aspx?page=5340 and https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

If you are unable to access these websites, please contact the LA or DfE as follows:

Ministerial and Public Communications Division
Department for Education
Piccadilly Gate
Store Street

M1 2WD

The Data Protection Officer
Cheshire West and Chester Council

58 Nicholas Street










[email protected]


0370 000 2288


0300 123 8 123


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